The following resources and forms will help you plan for your exhibiting opportunities at the upcoming UNITE 2017. If you have any questions, please email Katie Ghist at firstname.lastname@example.org.
All personnel need their own badge to enter the exhibit floor. Exhibitor companies receive three complimentary badges per 10’x 10′ booth (up to 12 comp badges). Companies may purchase up to 12 additional badges for $35 each.
Exhibitors who host a Showcase Suite receive additional complimentary personnel badges.
Lead Retrieval – Discount Deadline: June 26
Capture attendee data at the press of a button. Use LeadKey to scan attendees’ badges and capture their basic contact information including store and registration information. Retrieve a report of all scans at the end of the convention to follow up with interested leads. DOWNLOAD LEAD RETRIEVAL FORM
Booth Happenings – Submissions Deadline: May 10
Booth Happenings are events held on the exhibit floor or in Showcase Suites and are open to all UNITE 2017 attendees. These may include author signings, demonstrations, personality appearances, giveaways, or drawings. CBA will list all booth happenings in the printed onsite program that all attendees receive. Each listing is $25. Submit your Booth Happenings online.
Exclusive Offers – Submissions Deadline May 10
Exclusive convention-only pricing or packages are a major draw for attendees to attend UNITE 2017. Use multiple options to let attendees know about your Exclusive Offers and entice visits to your booth or Showcase Suite.
- Be Identified by a Free Icon – Offer something exclusive at UNITE, and your company will be identified by an icon in free exhibitor listings. The icon highlights your company name in the onsite program, online, and on posters around the convention center to let buyers know to check out your booth. To be identified with an Exclusive Offer, check the box in the form online.
- Tell Your Story – Give buyers added reasons to visit your booth by submitting a 120-character description of your exclusive offer to be published in the onsite program. Each description is $25. Send in a description of your Exclusive Offer online.
- Make a Splash – Give attendees photos and details about your offer with a display ad in the onsite program. Ad design is up to you. View ad sizes and prices and learn more about print and online options at: Program Ad Sponsorship.
Additional Program Listings – Deadline: May 10
Each UNITE 2017 exhibitor will receive one complimentary listing in the onsite program. For an additional fee, you may list additional companies/brands that you will be representing at the convention. This is mainly for Distributors/Rep Companies. Contact Dunn & Dunn for additional listings at email@example.com.
- $400 for each additional Company Program Listing (Intended for Company Rep Groups)
- $200 for each additional brand listing (Intended for acquired company identities)
Exhibitor Event Request – Request Deadline: May 20
Exhibitor Events give you options to meet privately with your customers, team members, and special audiences or host a public event at UNITE 2017. Whether a breakfast, lunch, or team meeting, we assist you by providing a free location to conduct activities or meetings while everyone is together during convention. Food and beverage services and audio-visual services are available at an additional cost, and you will receive CBA’s service discounts. CBA can publish your event on the schedule by request if it is a public event for all attendees, however, we do not promote or send invitations for these events. Submit your Exhibitor Events online.
Booth Variation Request – Deadline: May 31
For any exhibiting company whose booth configuration does not meet the parameters described in the Booth Construction Specification as outlined in the UNITE 2017 Exhibitor Terms and Conditions, please fill out this request for variation in detail, attach drawing, and return it to CBA by May 31, 2017. DOWNLOAD BOOTH VARIATION REQUEST FORM
Exhibitor-Appointed Contractor – Filing Deadline: May 31
Any business that your company has independently contracted with to provide services to your booth during setup and dismantle hours at UNITE 2017 must have an Exhibitor Appointed Contractor form on file with CBA. Examples include independent service contractors and photographers. DOWNLOAD CONTRACTOR FORM
Online Company Profile Update – Deadline: June 1
Make sure that your online Booth Listings are up-to-date prior to June 1. It is the responsibility of exhibitors to update their own online booth profile. CBA will use online company profile information for the onsite program directory. Update your company profile online.
Duke Energy Convention Center Services – Discount Deadline: June 2
If you require electric, water/plumbing, cable, phone or Internet, you may order direct from the vendors at Duke Energy Convention Center. All orders placed before June 4th will receive a discounted rate (15-20% off the standard rate). All forms must be submitted with a standard payment form.
ELECTRIC, UTILITIES, & CLEANING SERVICES ORDER FORM – must be completed online
INTERNET / PHONE
Catering – Deadline: June 2
All food and beverage must be ordered through Spectra, the exclusive caterer for the Duke Energy Convention Center. Any catering for your booth or meeting space must be ordered using the forms below. Alcoholic beverages are not permitted.
ORDERING FORM & MENU – for full hospitality menu
BOOTH SAMPLING FORM – for samples
Freeman Services (Official Show Decorator) – Discount Deadline: June 5
Take advantage of Freeman’s new incentives by ordering online by June 5, 2017. Save money by ordering services and labor in advance. All services, including display and rigging labor orders placed at show site, will be charged an additional 30% above the advance rate.
ORDER FREEMAN SERVICES:
A/V – Deadline for early pricing: June 21
Exhibitors may rent audio visual equipment from our exclusive provider, Iacono Productions. Please order by June 21 for the discounted rate. Exhibitors may order up until convention for a slightly increased price. DOWNLOAD IACONO FORM
Floral – Deadline for early pricing: June 21
Exhibitors may rent or buy booth floral arrangements or plants from our exclusive florist, Teasley’s Convention Florist, prior to June 21, 2017. DOWNLOAD TEASLEY FORM
Retail Stores List – Exhibitor Special $159
Invite retailers to visit you at UNITE 2017 in Cincinnati. Purchase a mailing list of all of the retail stores in this channel. The one-time-use list is usually $349. UNITE 2017 exhibitors receive a special price of $159. The store list from CBA provides contact information for more than 3,500 stores. Let them know about your company and your participation at UNITE 2017. CBA STORE LIST ORDER FORM
Downloadable UNITE Graphics
View the Exhibitor Digital Toolkit to download UNITE logos, graphics and an email template. Insert these tools in your own materials to align messaging and branding with CBA efforts and increase UNITE buyer attendance.
Useful Resources for Exhibitors
See key deadlines and dates quickly. Use this checklist to make sure you don’t miss opportunities at the convention in Cincinnati.
Quickly find the appropriate contact for various elements of UNITE 2017: DOWNLOAD UNITE 2017 CONTACT LIST
Take note of set-up & tear-down hours, show hours, and events that you want to take part in. See the Exhibitor Schedule online.
UNITE 2017 TERMS & CONDITIONS
Use this document to find building parameters for all booths, convention hours, and everything else you need to be aware of. DOWNLOAD UNITE 2017 TERMS & CONDITIONS